PaidFlow AI supports freelancers, consultants, designers, developers, photographers, coaches, creative studios, and small service businesses that need a calmer way to follow up after a payment request is already in place. The app helps create a collection case with client name, client email, project name, amount, currency, due date, collection stage, and reminder frequency.
A practical example schedule
A simple schedule might include a friendly reminder near the due date, a due-date message, then follow-ups at 3, 7, 14, and 30 days overdue. Treat this as a practical example, not a rule.
Before due date
A friendly reminder before the due date works well when the client relationship is active and the payment term is clear. Keep it brief and helpful.
Due date
On the due date, ask for confirmation that payment has been scheduled. Include project name, amount, and due date.
3 days overdue
At 3 days overdue, a polite follow-up is reasonable. PaidFlow AI supports every 3 days reminder frequency when the user chooses that workflow.
7 days overdue
At 7 days overdue, become more direct and ask for payment status or expected payment date. PaidFlow also supports every 7 days reminder frequency.
14 days overdue
At 14 days overdue, summarize that payment remains outstanding and ask for a concrete update. If there is a dispute, pause automation.
30 days overdue
At 30 days overdue, consider a final internal reminder that stays factual. Avoid unsupported threats or automatic legal language.
How frequency changes by relationship
A long-term client may deserve a slower cadence. A new client or larger amount may need clearer timing. PaidFlow supports 3-, 5-, and 7-day reminder frequencies, not custom intervals.
When to pause automation
Pause automation when payment is confirmed, when the client disputes the amount or project, when recipient details are wrong, or when continuing reminders would be inappropriate.
Confirm Payment requirement
PaidFlow AI does not detect payment automatically. The user must manually confirm payment after checking their own bank, payment processor, or accounting records.
How PaidFlow AI fits this workflow
PaidFlow AI can draft professional reminder emails, show sent, delivered, and opened activity as reference signals, and continue scheduled follow-ups using every 3 days, every 5 days, or every 7 days reminder frequency. The user reviews the first reminder, monitors the workflow, pauses automation when needed, and manually confirms payment after checking their own records. After confirmation, a polite thank-you email can help close the process professionally.
Related resources
FAQ
Is every 3 days too often?
It depends on the relationship and context. PaidFlow offers 3-, 5-, and 7-day frequencies so users can choose a reasonable cadence.
Should automation continue after payment?
No. The user should manually confirm payment so reminders stop.
Can open tracking decide the next step?
No. Open tracking is a reference signal only. It does not prove reading, agreement, or payment.
PaidFlow AI is now available on Google Play.
Download the Android app from the official Google Play store page.